1. The applicant should personally introduce the documents at the Consulate General Monday through Friday from 2:00 till 4:30pm;
2. In case the applicant cannot be present in person, the documents should be handed over by a third person, preferably a member of the family. This third person should have a letter of consent by the applicant allowing him/her to act on his/her behalf and mentioning their relationship. This letter of consent should also explain why the applicant cannot be present in person. This document should be in Dutch, French or English;
3. Applicants should bring a copy of their id-card, residents card or passport;
4. Applicants should leave their telephone number at the Consulate General;
5. Whether it is the applicant in person who introduces the documents or another person acting on his/her behalf, he/she should always be in the possession of a letter/certificate explaining the goal of the legalization. This letter/certificate should come from a local authority in Belgium or from a lawyer;
6. All documents for legalization should be presented in notarised form;
7. Only documents that have already been legalized by the authorities of Shanghai district or the Provinces of Zhejiang, Jiangsu or Anhui will be accepted. All documents originating from other parts in China will not be accepted for legalization;
8. The issue date of the documents should not be older than 6 months at the time that they are presented at the Consulate General for legalization;
9. The consular fee for the legalization should be paid at the same time that the documents are handed over at the counter;
10. If the above regulations are not followed, the documents for legalization will not be accepted;
11. The Consulate General avails itself the right to ask for additional information at any time, or to investigate the authenticity of the submitted documents.

Shanghai, 23rd September 2003

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